About the Role

We are seeking a professional, reliable, and customer-focused Receptionist to be the first point of contact for our organisation. This role is vital in maintaining a professional and secure front-of-house experience while supporting smooth business operations. Operating within the high-integrity context of the defence industry, the successful candidate will demonstrate exceptional discretion, strong communication skills, and a firm understanding of confidentiality protocols.

You will manage the reception area, handle communications, coordinate visitor access, and provide a range of administrative and financial support functions to enhance operational efficiency.

Qualifications and experience

• Grade 12 with 2–3 years’ proven experience as a receptionist, front desk representative, or in a similar administrative role.
• Excellent written and verbal communication skills.
• Experience in a corporate or security-conscious environment will be an advantage.

Key Technical Skills

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, MS Teams).
• Strong interpersonal and customer service skills.
• Excellent administrative and organisational abilities.
• Experience with Enterprise Resource Planning (ERP) systems (advantageous).

Key Responsibilities

1. Front Desk Management

• Greet and register all visitors in line with site security protocols to ensure a secure and professional entry process.
• Maintain a clean, organised, and welcoming reception area to positively reflect the company’s image.
• Manage and direct incoming calls efficiently and courteously, ensuring timely communication and excellent service delivery.

2. Foreign Visitor and Security Management

• Verify visitor identity and ensure compliance with security protocols.
• Efficiently issue and track visitor passes, maintaining accurate registers for auditing and reporting.
• Collaborate with security personnel to enforce access control measures and escalate any security concerns promptly.

3. Department Administrative Support

• Manage incoming and outgoing mail and courier deliveries.
• Provide proactive administrative support to the Facilities team—scheduling meetings, coordinating logistics, and managing supply orders.
• Process departmental invoices on the ERP system, ensuring financial accuracy and compliance.
• Coordinate travel arrangements, including accommodation, flights, and vehicle rentals.
• Support office coordination activities, including meeting room bookings and event logistics.

4. Finance Admin Support

• Capture supplier invoices on Q-musik to support financial reporting and payment processing.
• Coordinate with Procurement and internal stakeholders to expedite requisition and purchase order approvals.
• Maintain an accurate asset register for tracking and compliance purposes.
• Monitor purchase orders and deliveries to ensure timely receipt of goods and services.

What We Offer:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organizational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline: 29 October 2025

How to Apply:

Please submit your CV by applying directly on the HENSOLDT Careers Page.

If you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.