Key technical skills

• Project planning and project control techniques and tools.

• Stakeholder management (internal and external) with strong communication, influencing, and negotiation skills.

• Clear understanding of the project lifecycle and control of project outputs.

• Coordination of technical work and allocation of resources according to project needs.

• Scope and change management within complex project environments.

• Strong understanding of project finance principles for effective budget and cost control.

• Ability to lead and motivate diverse teams (engineers, operators, technicians, and support staff).

• Knowledge of project management methodologies such as PRINCE II, PMP, and Agile.

• Understanding of complex systems within a design and development environment.

• Application of Systems Engineering principles to project execution.
  
  

Key responsibilities:

1. Contractual Programme / Project Execution

• Create and maintain a Project Management structure and team.

• Coordinate the project kick-off with relevant stakeholders.

• Ensure effective scope management during project execution without negatively impacting schedule, technical, or cost objectives unless formally agreed.

• Use project execution, control, and monitoring tools (e.g., Qmuzik/SAP) and PMO-defined KPIs as measures of performance.

• Deliver contracted project milestones to the end user as a total solution.

• Ensure requirements are formally agreed and documented for traceability during and after project execution within technical, schedule, and budget constraints.

• Participate in major contract scope change negotiations and/or requirements changes when required.

2. Planning and Technical

• Plan projects to achieve the Business Case, including:

  • Resource planning

  • Budgeting

  • Scheduling

  • Creating and maintaining risk and issue logs

• Allocate Project Management resources to the execution of work.

• Monitor Project Management output and workload.

• Create, maintain, and monitor monthly delivery and expenditure forecasts.

• Manage procurement of parts according to project scope.

• Ensure and review regular project scope outputs by the project team and align execution plans accordingly.

• Work with technical teams, engineers, and external suppliers to ensure the proposed technical solution meets customer expectations in terms of functionality, maintainability, usability, and producibility.

• Collaborate with systems engineers to ensure proper gate reviews take place to support decision-making and technical integrity.

• Ensure projects are properly executed and closed in line with the project management process.

• Conduct gate project meetings to ensure delivery according to agreed standards.

• Manage mitigation of risks and issues within the project.

3. Reporting

• Serve as a bridge between external customers and internal stakeholders to ensure alignment of goals and milestones.

• Regularly communicate with external customers and project teams to provide status updates and ensure alignment of activities with programme goals.

• Report externally to the client on project execution status (technical and schedule).

• Report internally on execution status in terms of financial, technical, schedule, and risk status to Programme Managers.

4. Project Closure

• Conduct gate reviews for production readiness.

• Conduct reviews on costs, budget, and the technical solution of the project.

• Identify gaps and define future or follow-up actions.

• Create a project closure report with recommendations.

5. General

• Uphold Company Values and the PMO Code of Conduct by adhering to company policies and disciplinary codes.

• Represent the Client internally and ensure the “Voice of the Customer” is heard.

• Ensure company policies and procedures relating to Project Management are followed as practically reasonable.

• Execute any reasonable ad hoc duties assigned by Executive Management within the scope of the role.

• Suggest areas for improvement in internal processes and propose solutions.

• Cooperate and add value within the PMO Business Unit wherever possible.