About the role

We are looking for a highly organised and proactive Project Administrator to provide administrative, operational, and coordination support within a fast-paced project environment. The successful candidate will play a key role in supporting project managers and departmental teams through efficient administration, ERP system coordination, travel and event arrangements, reporting support, and office management activities.

This role requires a detail-oriented individual with strong interpersonal skills, excellent organisational capability, and the ability to manage multiple priorities while ensuring operational efficiency and professional service delivery.

Qualifications & experience

• Minimum Diploma in Project Administration, Secretarial Studies, or a similar qualification.
• Experience working on Qmuzik (ERP system) will be advantageous.
• 2–5 years’ experience working within a project or operational environment.
• Experience supporting managers, coordinating administrative processes, and working with internal stakeholders.

Key technical skills

• Understanding of company and departmental operational processes.
• Strong time management and organisational skills.
• Good interpersonal and communication skills.
• Ability to coordinate departmental functions and stakeholder engagements.
• Strong administrative and document management capability.
• Proficiency in ERP systems and Microsoft Office applications.

 Key responsibilities

1. Financial Control / Administration

• Coordinate leave administration, supplier follow-ups, and requisition tracking processes to ensure accurate records and efficient departmental support.
• Maintain asset registers, acquisition records, and administrative documentation to support compliance and operational accountability.
• Capture and manage departmental records and general office administration activities to ensure accurate filing, accessibility, and administrative efficiency.

2. Qmuzik ERP System

• Process and monitor requisitions, purchase orders, and delivery follow-ups on Qmuzik to ensure accurate transaction tracking and timely procurement support.
• Create requisitions for departmental and project-related goods and services to support uninterrupted operational and project activities.
• Coordinate invoice linking, creditor administration, and document processing on Qmuzik to ensure accurate financial processing and record management.

3. Travel Organising and Finance Support

• Coordinate travel arrangements, advance documentation, and travel administration with employees and the travel desk to ensure efficient travel planning and compliance.
• Maintain accurate travel records and monitor Forex advance reconciliations to support effective travel cost management and reporting.
• Process local and international expense claims and follow up on outstanding documentation to ensure timely submission and administrative compliance.

4. Office Management: General

• Manage incoming correspondence, filing, and document distribution processes to ensure effective communication flow and information management within the department.
• Provide administrative and secretarial support to management teams to improve operational coordination and executive support delivery.
• Coordinate office supplies, equipment maintenance, and facility administration to ensure a functional, organised, and productive working environment.

 5. Meetings, Function and Event Coordination

• Coordinate meeting, event, and function arrangements to ensure professional execution and seamless stakeholder experiences.
• Communicate meeting schedules, reminders, and attendance requirements to improve participation and effective event coordination.
• Arrange venues, refreshments, and client engagement requirements to support successful meetings, functions, and departmental events.

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organizational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline: 26 May 2026. 

How to Apply:

Please submit your CV by applying directly on the HENSOLDT Careers page.