About the role

To provide efficient and professional office administration and coordination support to the Head of Sales and broader team by ensuring smooth day-to-day office operations, effective management of administrative processes, and accurate handling of information, documentation, and communications. The role enables operational efficiency and supports the overall productivity of the sales function.

Qualifications and Experience

• Diploma or Degree in Business Administration or a related field
• 3–5 years’ experience in an office administration or executive support role
• Experience supporting senior management or executives
• Experience in a structured corporate or technical environment
• Exposure to basic sales administration processes (advantageous)

Key Technical Skills

• Advanced MS Office proficiency (Word, Excel, PowerPoint, Outlook)
• Calendar and diary management
• Excellent planning, time management, and organisational skills
• Document control and records management
• Meeting coordination and minute-taking
• Communication and stakeholder engagement
• Basic financial administration (invoicing, expense tracking)

Key Responsibilities

Office Coordination and Administration

• Coordinate office administrative activities in alignment with organisational procedures to ensure smooth and efficient day-to-day operations

Diary and travel management

• Manage the Sales team’s diary, travel arrangements, and administrative priorities in accordance with business requirements to ensure optimal time utilisation and seamless execution of schedules

Document and records management

• Maintain and control office documentation and records in line with governance standards to ensure accuracy, accessibility, and compliance

Meeting and Event Coordination

• Arrange meetings, prepare agendas, and record minutes within required timelines to support effective communication and follow-through on actions. Coordination and support with product shipment for shows, events and customers

Communication and Stakeholder Liaison

• Facilitate communication with internal and external stakeholders in a professional manner to ensure timely information flow and effective relationship management

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organizational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline: 13 May 2026. 

How to Apply:

Please submit your CV by applying directly on the HENSOLDT Careers page.

If you have not heard from us within 14 days of the closing date, please consider your application unsuccessful.